# Career Opportunity at PT Otsuka Indonesia: Secretary Senior Staff Position
Navigating a successful career in the pharmaceutical industry requires joining an organization dedicated to innovation, health, and global standards. PT Otsuka Indonesia, established in 1974 as a joint venture with Otsuka Pharmaceutical Co., Ltd., Japan, stands as a prominent leader in the domestic healthcare sector. Operating from a sprawling 48,397-square-meter facility in Lawang, East Java, the company manufactures and distributes top-tier intravenous solutions, ethical drugs, specialized medical nutrition, and advanced medical devices. With a steadfast commitment to quality—evidenced by stringent adherence to international manufacturing standards and multiple ISO certifications—Otsuka Indonesia continues to expand its footprint. For professionals seeking a dynamic environment with a renowned industry pioneer, an exciting career opportunity is currently open.
## Job Overview: Secretary Senior Staff
PT Otsuka Indonesia is actively seeking a talented and dedicated professional to fill the Secretary Sr Staff position. This crucial administrative role provides comprehensive, high-level support to the Business Unit Director and two Directors within the Sales and Marketing departments. Designed for a proactive multitasker, this position demands exceptional organizational capabilities, seamless communication skills, and the agility to thrive in a fast-paced corporate setting.
Key Roles and Responsibilities
The successful candidate will manage a diverse portfolio of executive support duties aimed at optimizing leadership efficiency. Core responsibilities include:
* Executive Calendar Management: Handle complex scheduling needs, meeting arrangements, invitations, reminders, and daily administrative support for one Business Unit Director and two Directors.
* Business Travel Coordination: Seamlessly organize corporate travel itineraries, including flight reservations, hotel accommodations, travel advances, expense reimbursements, and vendor management.
* Document and Signature Management: Review, process, and follow up on critical documents requiring executive authorization, ensuring accuracy and timely delivery.
* Expense Administration: Oversee corporate credit card settlements, reimbursement claims, medical and transportation claims, and associated financial invoices.
* Correspondence Management: Prepare, draft, and coordinate official business correspondence, managing both incoming and outgoing letters concerning Sales, Marketing, and general operations.
* Operational Support: Facilitate recurring activities such as monthly corporate meetings, report compilation and tracking, mobile phone bill processing, and auxiliary administrative workflows.
* Ad-Hoc Assistance: Deliver prompt, responsive support for daily operational requirements and unexpected requests from the executive team.
Essential Qualifications and Education
To qualify for this esteemed position, applicants must meet the following baseline educational requirements:
* Hold a minimum of a Bachelor’s Degree (S1) in Business Administration, Management, Secretarial Studies, or a closely related discipline.
* Demonstrate a minimum of 1 year of professional experience working as a Secretary, Executive Secretary, Personal Assistant, or in a comparable administrative support capacity within a corporate environment.
Required Skills and Competencies
Candidates aiming to excel in this role must possess a specific blend of technical proficiency and interpersonal strengths:
* Language Proficiency: Excellent written and verbal communication skills in English, with the confidence and ability to interact effectively with expatriate executives.
* Organizational Mastery: Superior time-management abilities and organizational acumen, allowing for the successful handling of multiple competing priorities simultaneously.
* Technical Literacy: High proficiency in Microsoft Office applications, with advanced capabilities in Outlook, Word, Excel, and PowerPoint.
* Preferred Advantage: Proficiency in the Japanese language will be considered a significant competitive advantage.
Additional Requirements for Success
The ideal candidate will exhibit specific behavioral traits and background experiences that align with Otsuka’s corporate culture:
* Prior hands-on experience supporting multiple senior-level executives, preferably Directors or Business Unit Heads.
* Demonstrated expertise in managing complex travel itineraries, expense reports, corporate credit cards, and confidential documentation.
* A meticulous attention to detail, combined with a proactive, adaptable mindset and the ability to work independently in a high-energy workplace.
Take the next step in your professional journey by joining PT Otsuka Indonesia, where your organizational talent will contribute directly to advancing healthcare solutions nationwide. Apply today to become an integral part of an esteemed global pharmaceutical leader.