# Career Opportunity: Site Secretary at PT Duta Marine
PT Duta Marine stands as a premier private entity within Indonesia’s energy and maritime sectors, specializing in comprehensive offshore and oil and gas operations. With an extensive portfolio that includes the management and maintenance of FSO, FPSO, FPU, MOPU, FSRU, LNG carriers, AHTS, and tugboats, the company has established itself as a trusted partner in the industry. Known for its expertise in the conversion, installation, and operation of floating offshore facilities, PT Duta Marine is currently seeking a highly organized and professional Site Secretary to join its site-based team.
## Professional Requirements and Qualifications
The ideal candidate for this role will bring a combination of administrative precision and professional maturity. To excel in this position, you must meet the following criteria:
* Educational Background: A bachelor’s degree in Business Administration, Secretarial Science, or a closely related discipline is required.
* Technical Proficiency: Advanced command of Microsoft Office (Excel, Word, and PowerPoint) is essential, alongside familiarity with modern digital document management systems.
* Communication Skills: Strong verbal and written proficiency in English and the local language is necessary to facilitate clear communication and professional correspondence.
* Organizational Agility: A demonstrated ability to handle multiple site-based tasks simultaneously while maintaining composure under pressure and meeting rigorous reporting deadlines.
* Ethical Standards: A high level of discretion and integrity is mandatory, particularly regarding the handling of sensitive personnel data, contractor records, and confidential project information.
## Core Responsibilities
The Site Secretary serves as the administrative backbone of the site operations team, ensuring that daily processes flow smoothly and efficiently. Key duties include:
Communications and Documentation
* Correspondence Management: Acting as the primary point of contact for telephone inquiries and managing the flow of emails, memos, and official mail.
* Document Control: Responsibility for typing, formatting, and systematically archiving site-specific documentation, including daily logs, meeting minutes, and critical safety records.
Administrative Coordination
* Logistics and Scheduling: Coordinating the project manager’s calendar, arranging site progress meetings, and booking necessary conference facilities.
* Visitor Management: Serving as the face of the site office by greeting subcontractors, inspectors, and clients, ensuring all visitors are correctly registered and issued appropriate safety and access credentials.
* Resource Management: Monitoring the inventory of office supplies and PPE forms, ensuring the facility remains fully stocked to meet operational needs.
* Travel and Events: Providing logistical support for local transport, travel bookings, and the organization of site-specific corporate events.
This role offers an exceptional opportunity for a detail-oriented professional to contribute to the ongoing success of high-stakes offshore and energy projects within a dynamic, industry-leading organization.